New to event planning? Find it one of the most demanding experiences of your life? You’re not alone! As a husband a wife magic team we’ve performed at hundreds of corporate, association, and company events across Dallas and have learned a few things along the way. Here’s a small sampling of what to look out for and how to make the most of your next company party here in Dallas.
Event preparation could be both stressful and gratifying. There is absolutely nothing like seeing all of your hard work come together after throwing a remarkable party where participants (and customer) are happy, involved, and having a fun time.
While it might appear simple, as well as completely straight forward on paper, there’s actually a great deal of planning and preparation that goes into the perfect company party. So if you’re preparing an upcoming celebration below are some practical tips & points to think about from 2 people who’ve been to a lot of events as guests and entertainers.
Start Planning Early
You should start preparing at least 6 – 10 weeks before the event. Plan the event from start to end and leave nothing out. The sooner you plan the easier the event will go. Plus if you start early you get a chance to research and browse for event planning ideas. Our favorite Dallas event planner to follow is Todd Fiscus – Check out his Pinterest here…
Food and Beverages
Lots of people come to parties or events to interact socially, eat, and drink. The #1 question you need to ask yourself is will your occasion be catered? If so, it’s important to start investigating who should cater your event early on. The same is true for drinks. Are your visitors getting wine as well as beer? If just beer, will they have a choice of bottled or draft? Different price points for each.
What’s your biggest fear at any event you plan? That nobody will talk or remember how much fun they had, right! The Beckers help events in Dallas become amazing by offering all types of magic shows from large illusions to close-up magic. If you’re thinking of adding some magic to your party, it’s a brilliant idea to get in touch with the entertainer as soon as possible to secure the date or you might be out of luck. If you’d like to have The Beckers at your next event here in Dallas, please click here to get in touch
Marketing, Promotion & Invitations
Wondering how you will you get the word out for your event? Email newsletters, press releases, social media, snail mail, print material, and a landing page on your website are all great ways to get the word out as well as get maximum participation. For Facebook, create an Event and start posting early and also encourage your Facebook fans to click “Share” and spread your event details with their friends. Update your Facebook cover image so followers know about your event.
Stuff happens. You have to be ready for any situation as best as you can and try to have a back up strategy. Suppose you have more participants than initially planned for and you run out of ice or the food runs out before everyone’s eaten? Suppose the food caterer shows up late. Things like this happen all the time and when you have back up plan it makes things a whole lot easier to solve the problem immediately.
Have Reasonable Expectations
If your event is open to the public, it’s hard to determine how many guests will attend and what they think will be a successful event. Aim to establish a practical goal for the attendance. If your plan is to spread out awareness regarding your new product or service, evaluate the success of the event by your guest’s level of interest in the new offerings.
And at the end of the event reflect on what went right in addition to what went wrong. The main thing to keep in mind is to have fun and be well prepared.